Send people a window, let them mark when they're free, and see which slot covers the most of the room — rooms and equipment included.
Set a date range and time window, list who's invited, and get a code to share.
Enter the code someone sent you to mark your availability or check the results.
Create a board with a date range and time window
Everyone marks when they're free — no calendar needed
The board ranks every slot by how much of the group it covers
Set the window you're trying to schedule within. You can add rooms or equipment that need to be free too.
Share this code with everyone who needs to respond.
Anyone who opens the link lands straight on this board.
This is your key to editing the board, invitees and resources. It's remembered in this browser — save it somewhere safe to use another device, and don't share it.
Enter the code you were sent, or paste the whole share link.
Change the title, dates, daily window, meeting length, invitees or resources. Responses people have already given are kept; anything outside the new window is simply hidden.
Fill in the grid with the times you're free.
See which times cover the most people right now.
Each room or piece of equipment needs its own availability. Until it's entered, it doesn't constrain the board.
Only the organiser can enter or change resource availability.
Click a cell to toggle it. Click a date or time label to select the whole row or column.
These links give read access to your calendar, so don't share them. FreeWhen doesn't keep the link or the calendar.
Applying replaces the grid. You can still click or drag cells afterwards to fix exceptions.